Going to KLCC means I had to take the PUTRA line down and that is something that I love to do. Although I am used to the train going up to Universiti whenever I have a meeting at our PJ office going the opposite way is always interesting. New interesting faces where reading them was always a pleasure. In between my ‘scientific’ reading and purely expert guessing I could see sleepy, agony and brave souls on the morning train. To tell you the truth I really admire their resolve and commitment to use our public transport even if they had to squeeze. Forget about whether they had to or forced to take this public transport but I believe with improved services more would love to do it. Especially the younger generation. The reason I went to KLCC was to attend a seminar.
Seminar e-SPARK Project, Microsoft, Tower 2, Level 29, KLCC (Presentation slides at www.arkib.gov.my and www.microsoft.com)
Tn Hj Mohamed Zawawi Abdullah
Refer to ARKIB before implementing any e systems and services to ensure compliance to ARKIB requirements for easy transfer and storage.
Introduction and Update on e SPARK, Pn Azimah Mohd Ali, ANM
Despite her effort she had not been ending the right message to the audience. The presentation could have been better with not too many words on the slides.
- EMDS + ERMS
- ERMS – Standards OAIS, Records lifecycle
Issues – Cost? Marrying EDMS and ERMS effectively? Process? Governance
New Act 2003 includes Records, ISO15489
What is Record = Recorded information
RM Program
- System management
- Processes
Challenges
- Shared responsibilities
- Mgt issues
Policy
Vast quantity of data
Legality
Legacy records – migration, old systems, processes, infrastructure
Multiple originals
When and what to capture? Upon creation
K Sharing - Metadata
New skill and K
Awareness and understanding – All Govt ERMS by next year
Change Mgt
Cooperation and collaboration
Fund - Technology Issues
Lost of records – emails, deleting, attachments, storage. Etc
Records are dynamic, temporary and fragile – eg Websites, version control
Complexity and number of data format
Multiple systems
Obsolescence
Conversion and migration
Electronic and paper integration (hybrid)
Security
Access
Preservation - Recordness issues
Authenticity
Evidentiary
Integrity
Reliability
Completeness
Usability
Benchmarks
USA – Indiana U – electronic record project
Australia – VERS
Canada –
Involves total value-chain – CIOs, Record Managers, IT managers, KM and library managers, Action Item: ERMS compliance by 2008
Opportunities and challenges – opperationlise Content Mgt Policy, iSec, streamlining systems (ACS, EDMS, SKA, ILMU)
Compliance document - ANM
Information lifecycle
Records – structured and unstructured Interoperability and Connected Government Framework (CGF), Dr Dzaharuddin Mansor, MS
Inoperability – ISO/IEC 2382-01
By design, IP licensing and cross-licensing, Industry collaboration, Standards
XML documents are the future – Sustainability, Context, Efficiency, Independence
SOA
Use XML to enforce metadata, compliance to standards
TRIM Context (RM200K), Bill Cheng
Manages records with all the rules of RM
Physical as well as electronic
Metadata creation
Retention and disposition
Classification/thesaurus
Security/audit trail
Still no discussion on surfacing and KM
Transparency and Good Governance (TGG), Hjh Mahfuzah Yusuf
What must we do now?
Determine what record should be created
What information to be included in the records
Determine requirement for retrieving
Determine retention schedule
Preserving record and making then accessible over time
Policy compliance
Reforms
THE ISSUE IS STILL WE CANNOT TREAT HUMAN PROBLEM WITH A STRICT STRUCTURED INTERVENTION
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